Your wedding

Required

• Make Your Deposit. Your deposit is due 10 days from the date you receive your contract.
  • Payments can be made in two ways:
    • Send a check made out to Mazza Vineyards and addressed to Nicole Boyer; Mount Hope Estate & Winery; 2775 Lebanon Rd; Manheim, PA 17545).
    • Pay with a credit card by filling out our authorization form here: Mount Hope Credit Card Form.
  • Be sure to make note of future payment dates (listed on your contract).
• Select and Book Day of Coordinator. Your selection is due 30 days from the date you receive your contract.
  • Research and chat with each of them to see who seems to best match your vibe.
    • Planned Perfection
    • Sapphire Road Weddings
    • Stylish Occasions
  • Book one of them for your big day!
  • Notify Nicole which company and planner you have booked.

Optional

• Send Us Your Engagement Photos.
  • Send Nicole your engagement photos (or even just a few recent fav photos!) to put on Instagram. We love to celebrate you!
  • Be sure to include your photographers Instagram handle if they are professional photos so we can give them photo cred.
  • Follow us on Instagram @Mount_Hope.
• Book a Hotel Room Block.
  • The hotels we recommend are listed below. There are so many great hotels in the area and we always recommend that you check reviews before booking.
    • Fairfield Inn & Suites Lebanon (13 minutes) – Walkable to restaurants and a coffee shop.
    • Heritage Hotel Lancaster (30 minutes) – Excellent restaurant/bar attached.
    • Hotel Rock Lititz (20 minutes) – Unique and modern, music-themed hotel.
    • Lancaster Inn & Suites (15 minutes) – Close, easy, and comfortable!
    • The Wilbur Lititz (20 minutes) – Brand-new, modern/historic refurbished chocolate factory with walking distance to coffee shops, restaurants, etc.
• Think Ahead. You can start to think ahead on any of the following and contact Brenna with selections or questions:
  • Linens colors! You can find our color selection here: linens.
  • Dinner service. Even if you are unsure of what menu items you’d like at this point, you can start with the basics: would you liked served meal or a buffet?
  • Set Up Basics. We’ll work you through your layout later, but start thinking about things like:
    • Would you like a sweetheart table?
    • Do you prefer rounds tables, long tables, or a combination for your guests?
    • Where would you like your ceremony?

Required

• Schedule Menu Tasting. Every couple receives a complimentary menu tasting! It will include both food and alcoholic beverages. You’ll even have time to chat with our chef.
  • We offer/fill our menu tasting timeslots by wedding date. Brenna will reach out when your date is up for scheduling. Feel free to check in with her if you are curious as to how far out we are.
  • Prior to your tasting, you will complete a menu questionnaire. More information on tastings and catering in general can be found here: Mount Hope Catering Page.
  • The couple is complimentary for menu tastings. You may bring up to 4 guests at $20 each.
  • Keep in mind that the goal of the tasting is to start your menu conversation and get a feel for the quality Mount Hope can provide. You may not taste every item served at your wedding, but your tasting is meant to give you trust in what we can provide.
• Event Timing. While your day of coordinator will help you with a detailed timeline of your day, a few things are necessary to lock in with Brenna at this point:
  • Ceremony (if getting married on site)
    • Start time
    • Location (a plan A and plan B are helpful if plan A is an outdoor ceremony)
    • Will you be using our dressing space? If so, what time will you be arriving?
  • Cocktail hour start time.

Optional

• Add-On Enhancements. Think about any of our Mount Hope Wedding Enhancements you might like to include.(Customized wine bottles and/or beer cans are our personal favs!)
• Rehearsal. If you are having your ceremony on-site, now is a great time to request a rehearsal time with Brenna and also consider booking your rehearsal dinner at Mount Hope .

Required

• Make Your 2nd Payment. Your 2nd payment is 50% of your current balance and is due 120 days prior to your wedding. Contact Nicole to make your payment or receive your current invoice.
• Select Your Linen Colors. Linen color selections are due 90 days in advance. You can find our color selection here: linens.
• Finalize Your Menu. Menu selections should be to Brenna at least 90 days prior to your wedding.
  • Finalized all menu items (including any late-night snack bars you might want to add!)
  • Select service style (served meal vs buffet)
  • If you are having a served meal, send Brenna a sample of your meal choice cards/placecards. We need to make sure that they are clear enough for our serving staff to serve your guests quickly and efficiently!
• Select Your Bar Package. Bar Package selection should be to Brenna at least 90 days prior to your wedding.
  • If you are having a Full Open Bar, be sure to select and name your signature cocktails!
  • If you still haven’t picked your favorite Mount Hope beverages, visit any of our retail locations for sampling!
• Set Up/Seating Chart. This is a great time to start finalizing your layout. Brenna will give you access to Planning Pod – a software that makes it super easy to visualize your layout. And, you can even import your invitation list and track RSVPs and meal choices (saving you the work of sharing that information with us later)!

Optional (But Time Sensitive!)

• Order any Add-On Enhancements by 90 Days out. Let Brenna know if you’d like to add on any of the following:
  • Customized Menus for each place setting. These menus would be similar to the ones used during your menu tasting.
  • After Party in the TapRoom. If you want the TapRoom to be open after your reception ends for an afterparty, we’ll need to get bartenders scheduled
  • Custom Wine Bottles or Beer Cans. Wow your guests with personalized labels on products they can take home to enjoy.
  • Any of our other special and unique enhancements.

Required

• Schedule a Final Walk Through. A final walk through will confirm all the details of your wedding and make sure everyone involved is on the same page!
  • Your walk through will take place about 4-5 weeks prior to your wedding. Your day of coordinator should be present and Brenna will send a calendar link with available times.
  • Prior to your walk through, review this document. These are the items that should be finalized by your walk through.

Required

• Final Numbers. Submit your final numbers to Brenna.
  • Final Guest count
    • Let us know if there are guests under 21 years of age so we can adjust your bar package pricing.
    • Let us know how many vendors you have that will be eating.
  • If having a served meal, entrée counts are due with final count.
  • All dietary notes and allergies are due with final count.
• Final Payment. Your final payment is due 21 days before your wedding. Contact Nicole to make your payment or receive your current invoice.
  • No refunds will be issued after the final payment date if your count drops for any reason.
  • Any guest count increases that occur after your final payment date may incur a late charge.
• Have your Photographer and DJ complete Mount Hope’s vendor agreement. Please contact Brenna for the agreement link.

Optional

• Wedding Suite Food & Drink. If you would like us to provide food and drink in your getting ready areas, now is the time to let Brenna know.

• Alcohol and Catering Policies.
  • All alcohol will be provided by Mount Hope Estate & Winery. No outside alcohol is permitted. We reserve the right to ask any person in possession of outside alcohol to leave the property.
  • All alcohol will be served by Mount Hope Estate & Winery Staff only.
  • Mount Hope Estate & Winery will provide bartending staff and all bar needs.
  • Only persons 21 years of age or older will be served alcohol.
  • Mount Hope adheres to a no shot policy.
  • All alcohol service will end promptly ½ hour before the close of the event to ensure the safety of the clients and guests.
  • Mount Hope Estate & Winery reserves the right to halt service to any person they deem is acting inappropriately.
  • Mount Hope Estate & Winery reserves the right to request any person or group of people acting unruly or contrary to rental agreement to leave the property.
  • Guest count increases that occur after the final payment date may incur a late charge.
  • Catering packages include all items required for food service (plates, utensils, etc).
  • Mount Hope is not set up for to-go service. All food is to be consumed onsite and will not be packed up to-go. Food service is dine-in only.
• Decoration Guidelines.
  • All décor is the responsibility of the clients/wedding planner to rent, set-up, and tear down.
  • Candles, open flames, sparklers, fog machines, or similar items that produce flames or smoke are prohibited inside Mount Hope Estate & Winery event spaces.
  • Sparklers or similar items may be allowed in outside areas with prior permission from Mount Hope Estate & Winery.
  • Glitter, confetti, birdseed, rice or similar small particle like substances are prohibited at Mount Hope Estate & Winery indoor and outdoor event spaces. Larger items such as streamers are also not permitted to be thrown.
  • No nails, screws, tape, or other surface defacing products should be used in decorating.
  • Zip strips, floral wire, ribbons, twine, string, and fishing line are permitted to secure décor.
  • Please bring your own ladder, step stool, clean up items, and any other items needed to carry out your contracted service.
  • All décor is to be removed at the conclusion of the event. All items that arrived with the Wedding Planner or Clients must leave with the Wedding Planner or Clients at the conclusion of the event.
  • Mount Hope Estate & Winery reserves the right to charge for damages the event may cause that are over and above normal wear and tear to the facility.
  • Mount Hope Estate & Winery does not provide any storage prior to or after an event. All equipment and elements for an event need to be delivered and picked-up on the event day.
• Children.
  • Children must be under proper adult supervision at all times.
• Venue Access.
  • All vendor arrival and departure are to occur within the rental access times. Access to the venue begins 7 hours prior to ceremony start time and ends at 11pm. For ceremonies earlier than 3:30pm, pre-wedding access will be shortened. Receptions must end by 10:00pm to allow for clean-up completion by 11:00pm. Clean-up time is meant for active clean-up only. No clients or guests should be hanging out during that time.
  • Please be respectful of all ’employees only’ signage and any closed doors/blocked areas. While we grant you access to a large portion of the property and our venues, there are off-limits and restricted areas for various reasons (construction projects, remodeling, safety concerns, employee break areas, etc). If there is any area in question, please ask your day-of venue contact before entering a closed off area.

• Write Reviews. Leave all of your vendors (including Mount Hope!) reviews on sites like The Knot and Wedding Wire. Reviews are extremely helpful for future couples.
• Share Your Photos.
  • When you get your preview photos from your photographer, please share them with Nicole.
  • Then, mark your calendar…when you get your full photo album, please share those as well.
  • Be sure to share your photographer’s Instagram handle, as well as any other vendors you’d like us to tag (florist, hair stylist, dress store or designer, etc).